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Mail Archiving

Mail Archiving: Get your mail sorted with full Mail Archiving services from Reflex SolutionsInformation is power… but only if you can access that information quickly and easily.

Compliance legislation and legal discovery rules for local and international companies demand that a company’s email be archived, and in such a way that archived messages can be sourced within minutes.

As such, mail archiving has become an integral aspect of any company infrastructure, not only because of the legal requirements, but also the operational and technical benefits behind a well ordered and run email archiving system.

Reflex Solutions provides policy-based email archiving which allows IT managers to manage large indexed archives with search capabilities and access logs which provide a virtual paper trail in the event of proof of email communication being required or for information retrieval. The system classifies when messages are archived, where they are stored and ensures they are deleted when they are no longer required to be stored, making it semi-automated with minimal human interaction.

Reflex also offer onsite mail archiving within the Reflex Datacentre using Microsoft Exchange. This option has the following benefits for clients who choose this route:

  • Always-synced emails, calendars, contacts and tasks improves employee productivity

  • Access on mobile devices like the iPhone, iPad, Android and BlackBerry

  • Advanced Web-mail

  • Shared calendars with availability permissions to allow inter-organisation meeting scheduling

  • Shared contacts to help staff connect with clients seamlessly


Mail Archiving: Emails ordered and retreavable


These simple, cost-effective and scalable mail archiving solutions have been specifically designed to meet the needs of any business, no matter the size.

Benefits to mail archiving:

  • Creates a central archive for all business emails

  • No lost emails due to backup issues

  • No malicious tampering with emails

  • Better customer relations with better customer interaction records

  • Improved customer complaint responses

  • Reduces IT cost

Mail Archiving = Better Security:

  • Up to 60% of highly sensitive information that a company stores can be found in a company’s email, making security of email important for not only legal reasons, but also for business operation.

  • Protects against financial risks from data loss

  • Maintains regulatory compliance for legal purposes

In addition, the Technical Benefits to mail backup are that they reduce workload on local Mail Servers, removes the need for Mailbox quotas and have quick restore time frames.

For further information please fill out the form on the right of this page and one of our agents will contact you shortly.


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